Agenda

The University of Florida implemented interfaces between OnCore and Epic through a progressive evolution of research technology, workflow adoption and end-user training. This process began with the implementation of an ADT interface for subject registration, followed by the RPE interface, and ended with the addition of the CRPC interface. As our technologies evolved, it was evident that our workflows, communications, and training needed to evolve as well. This presentation, led by Melissa Sykes and Paticia Stamm of UF, will outline their process and pathway for designing a training and communication strategy for these changes that is workflow-focused rather than application-focused.

Molly Van Rheen, the CTMS Program Office Director at the University of Washington, Fred Hutchinson Cancer Center, and Seattle Cancer Care Alliance, and Kate Fiorito of Forte’s Staff Augmentation team will discuss how UWFHSCCA created and implemented their QC Program. After a successful implementation of OnCore, UWFHSCCA identified a need to implement a standardized process for confirming Minimum Footprint compliance and flagging logic errors for protocols and subjects. UWFHSCCA used Forte’s Staff Augmentation service to supplement their existing staff for this effort. Molly and Kate will discuss how legacy data was reviewed and prioritized, how the team moved from back-data and QC ramp up cleaning to real time data monitoring, how UWFHSCCA implemented technical solutions to help make the process more efficient, and how the QC efforts inform operational changes.

In this session, Kate Weber and Rich Lush of the George Washington University Cancer Center, will review their OnCore implementation experience. The Cancer Center implemented OnCore using a small team (2) while collecting input from internal leadership and subject matter experts (SMEs). The implementation within the Cancer Center was the first step to a planned implementation within the university system, so special consideration was taken to ensure that their decisions would support the further implementation planned after the Cancer Center go-live. They will discuss the strategies that allowed their team to quickly go-live, while also discussing the challenges they faced.

eLearning is a great way to add some variety to your training while also reaching a wide audience in a convenient way. But what are your options when personnel and software licenses don't leave you much room in your budget to dedicate to eLearning development? In this session, Tim Spinler, Senior eLearning Developer at Advarra-Forte, will review some economical solutions you can use to add eLearning to your training repertoire, including some tools you probably already use.

In this session, Amanda Childs of CU Anschutz and Marissa Macri of UCHealth will share their philosophy for keeping study teams accountable to using OnCore. They will share their successes and lessons learned, 14 months after University of Colorado, Anschutz and UCHealth jointly implemented interfaces with Epic. They will discuss their well-developed collaborative processes, reports, training tools for auditing, and how to evaluate end-user use. They will also share how their institutions are leveraging Insights for end-user buy-in to OnCore.

Since implementing OnCore in 2017, Memorial Sloan Kettering has encountered some unique challenges in training 1900+ end-users with various responsibilities on the tasks they need to complete in OnCore. In this session, Brian Williams, System Analyst, will share MSK's experiences and evolution of training tools. The focus will be on the initial training prior to implementation of the system, iterations of trainings over time and current best practices involving online presentations/quizzes and in-person system use in a training environment.

In this session, speakers from Inova Health System will discuss the decision-making and processes behind their simultaneous OnCore and eReg implementations. They will also discuss how their process was organized, why they decided to implement eReg before OnCore and how they made it work.

As Forte frequently releases new versions of their software, this session led by Jeff Parks, Product Manager at Advarra-Forte, will explore the reasons why being an early adopter can be a great way to be a thought leader and help shape the direction of development of future versions of software.

In this session, Sr. Training Specialist Stephen Shapiro will walk attendees through Forte's approach to writing high-quality guidance documents. He will discuss strategies for eliminating the "wall of text" feeling that can sometimes happen with documentation and how to help guide users to pertinent information with tasteful use of annotated screenshots, tables and bulleted lists.