Agenda

Combining a healthy work environment, clearly defined career progression, and institutional alignment results in powerful impact when addressing employee engagement. It also provides strong influences for drawing talents to you and retaining the talent you have. In this session, leadership from Honor Health and Yale University will discuss retention strategies they have piloted, as well as the impact experienced from implementing these strategies. The presenters will share how HonorHealth has reconfigured the entire Institute to align these strategies and experienced recovery from a significant exodus to fully staffed that has been maintained for more than a year. They will also discuss both intrinsic and extrinsic motivators, how culture and environment can be a powerful factor in turnover and retention, and strategies for working with human resources to adjust job descriptions to maximize potential candidates for employment.

Regardless of your CTMS, using a multi-faceted internal feasibility assessment to select the best studies for your organization is critical to success. This discussion, featuring speakers from the University of Rochester and Mercy Health, will address how a large academic research organization, as well as a large community health research organization, have developed decision-making processes and tools that are key to organizational success.

The circle is one of the first shapes we learn as a child and it continues to be a part of our life from the rings we wear to the wheels on cars to the Cycle of Life. Lesser known are our co-mentoring circles. Intuitively we all have the friend we go to when we need a crying session, the person on the job who proofs written communication like no one else, and the person we go to when we want brutal honesty. And we play a specific role or roles in others’ lives as well. In this session, Tiffany Danielle Chisholm Pineda from the University of Florida will share the success she has had using co-mentoring circles for research professionals. She will help you see how changing something you’ve been doing intuitively can be even more successful by doing it intentionally: take the wheel in creating, cultivating, and grooming your co-mentoring circle and use it to connect with people who will help you elevate and you can help elevate.

In this session, community members will showcase their use of Advarra solutions and services. They will share experiences and lessons learned, and highlight improvements in efficiency, compliance, and more.

Have a question you didn't get to ask at the end of your session, or interested in learning more about Advarra solutions? We invite you to stop by to socialize during this happy hour to engage with the experts!

Start your day off with yoga led by local instructors! Yoga mats, towels, and water will be provided. Please arrive 5-10 minutes prior to the start of the session.

This talk will utilize the Portfolio Rationalization Model (PRM) as a tool to evaluate your training program. Whether you are creating a program from the ground up or optimizing one that has been around for years, the PRM provides a framework to know what to expand, what to outsource, and what to edit. In this session, Advarra Training Manager Miranda Schramm will share how the framework helps you decide where to invest time and resources in order to create and maintain an effective and lasting training program.

In this panel discussion, Huron Consulting Group will sit down with clinical research sites that have implemented integrations between Huron IRB and OnCore or Advarra eReg. The panel will discuss recommended workflows, their decision to integrate, benefits gained, and share lessons learned from their projects. If your site is considering an integration as part of a new implementation or as a standalone project, bring your questions and join us.

Staffing for enterprise-wide implementation of the OnCore CTMS along with multiple modules (eReg, Payments, and Insights) while upgrading the EMR (Epic) can be a challenge across a large academic institution. Utah recently underwent this transition and has been live for almost a year. In this session, Jaci Skidmore and Tonya Edvalson from University of Utah Health will present their experience with the recommendations provided by the Advarra implementation team, their situation and infrastructure, and what they have done moving forward after implementation.

Having recently implemented the OnCore Receivables Interface, Kenneth Winters and Amanda Wigand from Henry Ford Health System plan to discuss successes and lessons learned throughout the process of implementation. They will also share the development and adjustments that have had to take place with the workflows for research grant managers as well as their fund accounting team members.

Implementing a Clinical Trial Management System (CTMS) comes with its own benefits, but integrating additional technology with a CTMS can take you to a whole new world! Whether you are implementing an eSource, eReg, or eConsent alone, with a CTMS, or in any combination, you’ll need a strategic game plan. CCT Research is currently in the middle of implementation, and CCT representatives be discussing their ongoing process for implementing a CTMS along with other Advarra applications. They will cover how they got started, where they are currently, and where they plan to be in the future. CCT will discuss Clinical Conductor, eConsent, eReg, and more, while sharing timelines, project stakeholders, challenges, and process to streamline new workflows and communication.

Mercy Research has instituted a "Document Congruency" evaluation during start-up once the ICF, CA, and Budget are final. This evaluation ensures that language across all documents is consistent as it relates to subject stipend, compensation for injury, and subject costs for participation in a research study. In this session, Aubrey Smith and Jana Dock share Mercy's process for ensuring consistent study documents.

In this session, Jonathan Aguilar from The University of Texas MD Anderson Cancer Center will team up with Advarra's Erick Sperloen to review the experience of implementing custom eLearning modules in conjunction with onsite instructor-led trainings to integrate the OnCore CTMS. Jonathan and Erick will share how this training experience helped get many end-users up to speed quicker than providing eLearning trainings or instructor-led trainings alone.

Simulation-based learning is an ideal method for users to effectively learn how to develop skills and knowledge. This technique in healthcare training typically uses training environments, which simulate the production environment that a user will utilize on the job. To measure proficiency of these skills at the end of training, suitable proficiency tests should be used to measure the effectiveness of simulation-based training. This presentation, led by Marlon Abrazado of UCLA Health, will provide an overview of how UCLA designed simulation-based proficiency exams via Adobe Captivate and incorporated into Learning Management Software to test users.

The University of Utah recently upgraded our instance of OnCore from only the cancer center to enterprise-wide, while also upgrading their Epic Research module at the same time. The full-steam-ahead approach was complicated and came with many decisions along the way and change management issues. This session will focus on where Utah is after almost a full year of implementation, covering the lessons learned regarding interoperability with Epic Research.

In this session, The University of Arizona will share best practices on how to customize calendars and financials to meet the needs of your study research teams, medical provider, and finance teams. Some of these best practices include separating out imaging time points, identifying central labs vs. local labs, reconciling the budget with the Schedule of Events, and utilizing footnotes as a way to communicate with all teams.

Leadership across AMCs has identified a need to strengthen the clinical research workforce and infrastructure to keep up with growing clinical research portfolios. Improving clinical research support allows AMCs to produce informative, high quality clinical research. There is little ability to improve healthcare if research is not well-performed. Besides a lack of trained researchers, systems, standard policies and procedures, competent staffing remains burdensome and costly. To address these barriers, AMCs need to build out a trustworthy, capable central clinical research support team and better define the role of the clinical research professional. The role of the clinical research professional has evolved greatly due to the evolving, high-paced clinical research landscape. There is a need to professionalize the clinical research workforce to continue to produce high quality research. We need to hire “good humans” who find this work meaningful. We need to recruit, hire, train and onboard in a supportive manner. Join us as we describe strategies and tactics to encourage professional development, career growth and prevent burnout.

In this live product collaboration session, Kate Yayman, Director of Product Management and Marmee Lutz, Product Manager at Advarra, will lead a live collaboration session with eReg customers. The session will provide an open forum for sharing ideas, challenges, and your unique perspective to help shape the future of Advarra eReg.

In 2021, the University of Utah adopted three Advarra systems: OnCore, Participant Payments, and eReg. Through this past year, their training team has developed a highly effective remote learning program, centered around our core team values: Commitment, Reliability, Promptness, Open Communication, Adaptability, and Collaboration. By staying focused on their core values, they have been able to identify and solve modern issues with modern solutions, while riding the waves that inevitably come with multiple rollouts. In this presentation, Tonya Edvalson, Operations Manager at University of Utah Health, will share trials, errors, solutions and lessons learned as her team continually builds a stronger and more effective virtual training program.

Join us for an evening of great food and drink, networking, and fun at The Yards. Our final night off-site event provides a casual, enjoyable atmosphere for you to connect with fellow community members.

Tamas Peterson, Product Manager at Advarra, will lead a live collaboration session with OnCore customers. The session will provide an open forum for sharing ideas, challenges, and your unique perspective to help shape the future of OnCore CTMS.

Join us for a review and discussion of the new OnCore analytics analytic schema/data model. Topics included: Review of documentation published to-date, preview of data points yet to come, feedback on current structure and alignment with existing reporting use cases, brainstorm of model additions/enhancement not yet considered and show and tell of common queries created from the new structure.